Weekly Status Report

Patient Services Platform

Mars Health Group

REPORT DATE29/09/2026
NEXT MEETING06/10/2026
NEXT MILESTONE20/11/2026

Project status

Resource
On track
Schedule
On track
Scope
On track
Budget
On track
Overall
On track

Financials

Total PO budget
£0.00
Actual billable
£0.00
Remaining PO budget
£0.00

No purchase order has been raised against this project, so the PO budget and billed-to-date figures are zero. Contract value £138,610.80.

Mars Health Group · Weekly Status Report · 29/09/2026Page 1 of 12
Mars Health Group · Patient Services PlatformRAID LOG

This week at a glance

  1. Discovery playback held with the practice managers; the to-be appointment and rota process was walked end to end and signed off in the room.
  2. Rota supplier confirmed the hourly read cap in writing; the overnight batch window is fixed and the migration stays inside discovery.
  3. Care plan notes profiling complete: 71% of 24 months of historic notes are free text and need a structured summary before they can be reported on.
  4. No RAID items were closed this week; the clinical sign off risk is being held open until the design playback on 12/10.

Risks

RefSubjectLatest updateOwner and due
052280Raised 29/09/2026NewHistoric appointment extract data quality (variant 1)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052281Raised 29/09/2026NewHistoric appointment extract data quality (variant 2)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 2 of 12
Mars Health Group · Patient Services PlatformRAID LOG

Risks (continued)

RefSubjectLatest updateOwner and due
052282Raised 29/09/2026NewHistoric appointment extract data quality (variant 3)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052283Raised 29/09/2026NewHistoric appointment extract data quality (variant 4)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026

Risks (continued)

RefSubjectLatest updateOwner and due
052284Raised 29/09/2026NewHistoric appointment extract data quality (variant 5)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052285Raised 29/09/2026NewHistoric appointment extract data quality (variant 6)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 3 of 12
Mars Health Group · Patient Services PlatformRAID LOG

Risks (continued)

RefSubjectLatest updateOwner and due
052286Raised 29/09/2026NewHistoric appointment extract data quality (variant 7)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052287Raised 29/09/2026NewHistoric appointment extract data quality (variant 8)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026

Risks (continued)

RefSubjectLatest updateOwner and due
052288Raised 29/09/2026NewHistoric appointment extract data quality (variant 9)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052289Raised 29/09/2026NewHistoric appointment extract data quality (variant 10)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 4 of 12
Mars Health Group · Patient Services PlatformRAID LOG

Risks (continued)

RefSubjectLatest updateOwner and due
052290Raised 29/09/2026NewHistoric appointment extract data quality (variant 11)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052291Raised 29/09/2026NewHistoric appointment extract data quality (variant 12)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026

Risks (continued)

RefSubjectLatest updateOwner and due
052292Raised 29/09/2026NewHistoric appointment extract data quality (variant 13)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052293Raised 29/09/2026NewHistoric appointment extract data quality (variant 14)Critical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history.Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026

One further open item on this project is marked internal and is excluded from this client-facing report.

Mars Health Group · Weekly Status Report · 29/09/2026Page 5 of 12
Mars Health Group · Patient Services PlatformRAID LOG

Actions

RefSubjectLatest updateOwner and due
052185Raised 29/09/2026NewConfirm the interface owner for each source systemCritical29/09: Ruth to confirm the three named interface owners following the weekly status meeting. Robert SindallDue 20/10/2026
052186Raised 29/09/2026NewBook the design playback before the December freezeModerate29/09: Playback confirmed for 12/10 with all three practice managers. Robert SindallDue 29/10/2026

Actions (continued)

RefSubjectLatest updateOwner and due
052187Raised 29/09/2026NewAgree the reconciliation tolerance with financeModerate29/09: Tolerance agreed at one pound per site; awaiting written confirmation from finance. Robert SindallDue 13/11/2026
052185Raised 29/09/2026NewConfirm the interface owner for each source systemCritical29/09: Ruth to confirm the three named interface owners following the weekly status meeting. Robert SindallDue 20/10/2026

Actions (continued)

RefSubjectLatest updateOwner and due
052186Raised 29/09/2026NewBook the design playback before the December freezeModerate29/09: Playback confirmed for 12/10 with all three practice managers. Robert SindallDue 29/10/2026
052187Raised 29/09/2026NewAgree the reconciliation tolerance with financeModerate29/09: Tolerance agreed at one pound per site; awaiting written confirmation from finance. Robert SindallDue 13/11/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 6 of 12
Mars Health Group · Patient Services PlatformRAID LOG

Actions (continued)

RefSubjectLatest updateOwner and due
052185Raised 29/09/2026NewConfirm the interface owner for each source systemCritical29/09: Ruth to confirm the three named interface owners following the weekly status meeting. Robert SindallDue 20/10/2026
052186Raised 29/09/2026NewBook the design playback before the December freezeModerate29/09: Playback confirmed for 12/10 with all three practice managers. Robert SindallDue 29/10/2026

Actions (continued)

RefSubjectLatest updateOwner and due
052187Raised 29/09/2026NewAgree the reconciliation tolerance with financeModerate29/09: Tolerance agreed at one pound per site; awaiting written confirmation from finance. Robert SindallDue 13/11/2026

Issues

RefSubjectLatest updateOwner and due
052188Raised 29/09/2026Rota extract arrived without the practice identifierLow · Closed22/09: Re-extracted with the practice identifier included and a checksum per file. Closed same week. Robert SindallClosed 22/09/2026
052189Raised 29/09/2026Test data cannot leave the clinical systemLow29/09: Generate synthetic patients that preserve the shape of the data without any real patient in it. Robert SindallDue 13/10/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 7 of 12
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Decision

  • Both commercial models are presented together Mars Health Group asked for the fixed price and the time and materials option side by side rather than a single recommendation.
  • Care plan audit uses platform field history No custom audit object is built; clinical audit reads the platform's own field history on the care plan.
  • Month end lock is a validation rule, not a scheduled job The lock is enforced at the point of entry rather than by an overnight batch.

Delivered this period

RefWork itemState
WI-167900Delivered item 0Deployed
WI-167901Delivered item 1Deployed
WI-167902Delivered item 2Deployed
WI-167903Delivered item 3Deployed

Delivered this period (continued)

RefWork item 
WI-167904Delivered item 4Deployed
WI-167905Delivered item 5Deployed
WI-167906Delivered item 6Deployed
WI-167907Delivered item 7Deployed
Mars Health Group · Weekly Status Report · 29/09/2026Page 8 of 12
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Delivered this period (continued)

RefWork item 
WI-167908Delivered item 8Deployed
WI-167909Delivered item 9Deployed
WI-167910Delivered item 10Deployed
WI-167911Delivered item 11Deployed

Delivered this period (continued)

RefWork item 
WI-167912Delivered item 12Deployed
WI-167913Delivered item 13Deployed
WI-167914Delivered item 14Deployed
WI-167915Delivered item 15Deployed

Delivered this period (continued)

RefWork item 
WI-167916Delivered item 16Deployed
WI-167917Delivered item 17Deployed
WI-167918Delivered item 18Deployed
WI-167919Delivered item 19Deployed
Mars Health Group · Weekly Status Report · 29/09/2026Page 9 of 12
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Delivered this period (continued)

RefWork item 
WI-167920Delivered item 20Deployed
WI-167921Delivered item 21Deployed
WI-167922Delivered item 22Deployed
WI-167923Delivered item 23Deployed

Delivered this period (continued)

RefWork item 
WI-167924Delivered item 24Deployed

Blocked work items

RefWork itemState
WI-167800Blocked item 0 · Waiting on a supplier5 days
WI-167801Blocked item 1 · Waiting on a supplier6 days
WI-167802Blocked item 2 · Waiting on a supplier7 days
WI-167803Blocked item 3 · Waiting on a supplier8 days

Blocked work items (continued)

RefWork item 
WI-167804Blocked item 4 · Waiting on a supplier9 days
WI-167805Blocked item 5 · Waiting on a supplier10 days
WI-167806Blocked item 6 · Waiting on a supplier11 days
WI-167807Blocked item 7 · Waiting on a supplier12 days
Mars Health Group · Weekly Status Report · 29/09/2026Page 10 of 12
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Blocked work items (continued)

RefWork item 
WI-167808Blocked item 8 · Waiting on a supplier13 days
WI-167809Blocked item 9 · Waiting on a supplier14 days
WI-167810Blocked item 10 · Waiting on a supplier15 days
WI-167811Blocked item 11 · Waiting on a supplier16 days

Blocked work items (continued)

RefWork item 
WI-167812Blocked item 12 · Waiting on a supplier17 days
WI-167813Blocked item 13 · Waiting on a supplier18 days
WI-167814Blocked item 14 · Waiting on a supplier19 days
WI-167815Blocked item 15 · Waiting on a supplier20 days

Blocked work items (continued)

RefWork item 
WI-167816Blocked item 16 · Waiting on a supplier21 days
WI-167817Blocked item 17 · Waiting on a supplier22 days
Mars Health Group · Weekly Status Report · 29/09/2026Page 11 of 12
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Notes

Appointment history

  • 24 months of history profiled across three practices.
  • 2.4% of rows carry a missing practice identifier and are excluded from the first load.
  • Written confirmation of the overnight batch window received from the rota supplier.

Care plan change control

  • 71% of historic notes are free text with no structure.
  • A structured summary will be captured on new notes only; historic notes stay as attachments.
  • Month end reconciliation tolerance agreed at one pound per site with finance.

Clinical sign off

  • Clinical lead is covering the winter pressure period from mid December.
  • Sign off on care plan change control must complete before 12/12 to hold the build dates.
  • Design playback 12/10 confirmed with all three practice managers attending.

Design

  • Design and integration foundations start 23/11 as planned.
  • Integration approach agreed: overnight bulk read for history, incremental reads for appointments.
UAT feedback
0
Open
0
WIP
0
Re-test
0
Closed
Holidays
None flagged by the Mars Health Group team.
Next meeting
06/10/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 12 of 12