Weekly Status Report

Patient Services Platform

Mars Health Group

REPORT DATE29/09/2026
NEXT MEETING06/10/2026
NEXT MILESTONE20/11/2026

Project status

Resource
On track
Schedule
On track
Scope
On track
Budget
On track
Overall
On track

Financials

Total PO budget
£0.00
Actual billable
£0.00
Remaining PO budget
£0.00

No purchase order has been raised against this project, so the PO budget and billed-to-date figures are zero. Contract value £138,610.80.

Mars Health Group · Weekly Status Report · 29/09/2026Page 1 of 5
Mars Health Group · Patient Services PlatformRAID LOG

This week at a glance

  1. Discovery playback held with the practice managers; the to-be appointment and rota process was walked end to end and signed off in the room.
  2. Rota supplier confirmed the hourly read cap in writing; the overnight batch window is fixed and the migration stays inside discovery.
  3. Care plan notes profiling complete: 71% of 24 months of historic notes are free text and need a structured summary before they can be reported on.
  4. No RAID items were closed this week; the clinical sign off risk is being held open until the design playback on 12/10.

Risks

RefSubjectLatest updateOwner and due
052180Raised 29/09/2026NewHistoric appointment extract data qualityCritical29/09: Profile the extract in discovery, agree a per practice cleansing rule, and migrate 24 months rather than the full history. Robert SindallDue 03/11/2026
052181Raised 29/09/2026NewRota supplier interface rate limitsModerate29/09: Agree the cap in writing in discovery, and schedule the bulk read overnight inside a single batch window. Robert SindallDue 18/11/2026
052182Raised 29/09/2026NewClinical sign off competes with winter pressuresCritical29/09: Book the sign off slots in discovery and hold them, with a named deputy clinical lead as a fallback. Robert SindallDue 28/12/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 2 of 5
Mars Health Group · Patient Services PlatformRAID LOG

Risks (continued)

RefSubjectLatest updateOwner and due
052183Raised 29/09/2026NewHistoric care plan notes are unstructuredModerate29/09: Report on structured fields only, and leave the free text as a document the clinician reads rather than a figure the report sums. Robert SindallDue 08/12/2026

One further open item on this project is marked internal and is excluded from this client-facing report.

Actions

RefSubjectLatest updateOwner and due
052185Raised 29/09/2026NewConfirm the interface owner for each source systemCritical29/09: Ruth to confirm the three named interface owners following the weekly status meeting. Robert SindallDue 20/10/2026
052186Raised 29/09/2026NewBook the design playback before the December freezeModerate29/09: Playback confirmed for 12/10 with all three practice managers. Robert SindallDue 29/10/2026
052187Raised 29/09/2026NewAgree the reconciliation tolerance with financeModerate29/09: Tolerance agreed at one pound per site; awaiting written confirmation from finance. Robert SindallDue 13/11/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 3 of 5
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Issues

RefSubjectLatest updateOwner and due
052188Raised 29/09/2026Rota extract arrived without the practice identifierLow · Closed22/09: Re-extracted with the practice identifier included and a checksum per file. Closed same week. Robert SindallClosed 22/09/2026
052189Raised 29/09/2026Test data cannot leave the clinical systemLow29/09: Generate synthetic patients that preserve the shape of the data without any real patient in it. Robert SindallDue 13/10/2026

Decision

  • Both commercial models are presented together Mars Health Group asked for the fixed price and the time and materials option side by side rather than a single recommendation.
  • Care plan audit uses platform field history No custom audit object is built; clinical audit reads the platform's own field history on the care plan.
  • Month end lock is a validation rule, not a scheduled job The lock is enforced at the point of entry rather than by an overnight batch.

Delivered this period

No work items reached a delivered state in this period.

Blocked work items

No work items are blocked.

Mars Health Group · Weekly Status Report · 29/09/2026Page 4 of 5
Mars Health Group · Patient Services PlatformPROGRESS & NOTES

Notes

Appointment history

  • 24 months of history profiled across three practices.
  • 2.4% of rows carry a missing practice identifier and are excluded from the first load.
  • Written confirmation of the overnight batch window received from the rota supplier.

Care plan change control

  • 71% of historic notes are free text with no structure.
  • A structured summary will be captured on new notes only; historic notes stay as attachments.
  • Month end reconciliation tolerance agreed at one pound per site with finance.

Clinical sign off

  • Clinical lead is covering the winter pressure period from mid December.
  • Sign off on care plan change control must complete before 12/12 to hold the build dates.
  • Design playback 12/10 confirmed with all three practice managers attending.

Design

  • Design and integration foundations start 23/11 as planned.
  • Integration approach agreed: overnight bulk read for history, incremental reads for appointments.
UAT feedback
0
Open
0
WIP
0
Re-test
0
Closed
Holidays
None flagged by the Mars Health Group team.
Next meeting
06/10/2026
Mars Health Group · Weekly Status Report · 29/09/2026Page 5 of 5